Privacy Policy

Thank you for your interest in our website. The protection of your privacy is very important to us. We want you to feel safe when visiting our website.

§ 1 General information about the collection of your personal data

(1) This privacy policy informs you which of your personal data is collected, processed and stored when you use the website. Personal data are individual details about personal or factual circumstances of a specific or identifiable natural person. This includes, for example, information such as your first and last name, address, your email address or your user behaviour when using the website.

(2) The controller within the meaning of the BDSG and in accordance with Art. 4 No. 7 of the EU General Data Protection Regulation (GDPR) is Münchner Forum für Dialog gGmbH (haftungsbeschränkt) (see our legal notice). You can contact our data protection officer at the following email address: info@munichforum.de.

(3) We take your data protection very seriously and treat your personal data confidentially and in accordance with the statutory provisions. As new technologies and the constant further development of this website may result in changes to this data protection declaration, we recommend that you read the data protection declaration again at regular intervals.

(4) Definitions of the terms used (e.g. ‘personal data’ or ‘processing’) can be found in Art. 4 GDPR.

§ 2 Rights to which you are entitled

(1) You can assert the following rights against us with regard to your personal data: Access (Art. 15 GDPR), rectification (Art. 16 GDPR) or erasure (Art. 17 GDPR), restriction of processing (Art. 18 GDPR), objection to processing (Art. 21 GDPR); see also the following reference to the right to object pursuant to Art. 21 GDPR; right to withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal if the data processing is based on consent pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR, Right to data portability (Art. 20 GDPR).reference to the right to object pursuant to Art. 21 GDPR You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is based on point (e) or (f) of Art. 6(1) GDPR (Art. 21(1) GDPR). If we process your personal data for direct marketing purposes in accordance with Art. 6 (1f) GDPR, you have the right to object to this at any time without stating reasons (Art. 21 (2) GDPR). We will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims. The right to object can be exercised informally, for example by post or email to the contact details stated in the legal notice or in Section 1 (2) of this privacy policy.

(2) You can also complain to a data protection supervisory authority about the processing of your personal data by us (Art. 77 GDPR). The competent supervisory authority is the Bavarian State Office for Data Protection Supervision, Promenade 27, 91522 Ansbach, Germany, telephone: +49 (0) 981 53 1300, fax: +49 (0) 981 53 98 1300, email: poststelle@lda.bayern.de.

§ 3 Collection, processing and use of personal data for informational use

(1) If you only visit our website without providing any personal details, we do not know who you are. In this case, we only receive communication data via your browser without any specific reference to individuals. We store this data as ‘server log files’ on the website server. In this case, we collect the following data IP address, date and time of the request, access status/HTTP status code, amount of data transferred, browser, operating system and its interface, language and version of the browser software, website from which the request comes, content of the request, time zone difference to GMT. This is done, insofar as this is technically necessary, to enable access to our website and to provide the services you use that are offered on our website, to analyse, adapt and improve our services, content and advertisements and to ensure stability and security. The legal basis results from Art. 6 para. 1 sentence 1 lit. f GDPR. The data is stored for a period of 6 months and then automatically deleted.

(2) Furthermore, cookies are stored on your computer when you use the website. Cookies are small text files that are stored on your hard drive assigned to the browser you are using and through which certain information flows to the body that sets the cookie (in this case us). A cookie typically contains the name of the domain from which the cookie originates, the ‘lifetime’ of the cookie, and a value, usually a randomly generated unique number. Cookies cannot execute programmes or transfer viruses to your computer. The purpose of their use is to make our website more user-friendly and effective overall. Some elements of our website require that the accessing browser can be identified even after a page change.

(3) The following cookies are used on our website:

  • Transient cookies (session cookies) Session cookies are temporary cookies that remain in the cookie file of the user’s browser until the user leaves the website, i.e. they are automatically deleted after the end of the browser session, i.e. after closing your browser. They store a session ID, with the help of which various requests from your browser can be assigned to the session and are primarily required to enable the use of the website.
  • Persistent cookies in connection with Google Analytics, as described below. Persistent cookies (permanent cookies) are automatically deleted after a specified period, which may vary depending on the cookie. You can delete the cookies at any time in the security settings of your browser.

(4) You can set your browser so that you are informed about the setting of cookies and decide individually whether to accept them or to exclude the acceptance of cookies for certain cases or in general. If you do not accept cookies, the functionality of our website may be restricted.

(5) This stored information is stored separately from any other data provided to us. In particular, the cookie data is not linked to your other data, if such data is transmitted.

§ 4 Collection of personal data for personalised use; in particular contact form and applications

 (1) In addition to the purely informational use of our website, we offer various services that you can use if you are interested. To do so, you must generally provide additional personal data that we use to provide the respective service. If additional voluntary information is possible, this is labelled accordingly. We only collect, process and use the personal data that is required for your use of the website, to respond to an enquiry and/or to fulfil a contract concluded with us or that you provide yourself. In particular, this includes the following inventory data and usage data, which may be transmitted via forms on our website: First name and surname (consisting of salutation, title, first name, surname), name of the company/institution, address and e-mail address.

(2) If you contact us by e-mail or via a contact form, we will store the data you provide to answer your questions and in the event of follow-up questions. It is necessary to provide a valid e-mail address so that we know who sent the enquiry and can answer it. Further information can be provided voluntarily. Your enquiry will be stored for a period of one year after it has been answered. Insofar as these are business letters within the meaning of commercial or tax law, we retain the correspondence for the periods specified by law (generally six years).

(3) You can send us your application for the job adverts on the ‘Careers’ subpage if such a subpage is published on our website. If you send us your application by e-mail, please note that e-mails are sent to us unencrypted. It cannot be ruled out with absolute certainty that unauthorised third parties may gain access to data. If you do not wish to accept this risk, you should send us your application by post to the address stated in the job advert. We process your personal data that you provide to us during the entire application process (e.g. in cover letters, CVs, references, applicant questionnaires, applicant interviews). The data processing is carried out in accordance with Section 26 (1) sentence 1 BDSG for the purpose of carrying out the application procedure (‘decision on the establishment of an employment relationship’). Unless you have consented to your data being stored beyond the end of the specific application process, we will delete your data six months after the end of the application process. The application procedure is completed when the period has expired in which legal action for violation of the AGG can still be expected (generally five months after the rejection is sent, if no legal action or assertion pursuant to Section 15 (4) AGG has been received by then).

§ 5 Transfer of personal data to third parties

(1) We sometimes use external service providers or other services, namely hosting providers, statistics and analysis services as well as IT maintenance and development service providers.

(2) In doing so, we naturally also comply with all data protection regulations and oblige our service providers to do so where necessary.

(3) Beyond this, we do not pass on your personal data unless an authority may exceptionally request the data, e.g. for criminal prosecution or to avert danger.

(4) The aforementioned processing operations may also result in the transfer of data to data recipients outside the European Union (see Google Analytics below). In this respect, the data transfer takes place in accordance with the principles of the so-called Privacy Shield (https://www.privacyshield.gov/welcome) or on the basis of so-called standard contractual clauses of the EU Commission (http://ec.europa.eu/justice/data-protection/international-transfers/transfer/index_en.htm).

§ 6 Use of Google Analytics

(1) This website uses Google Analytics, a web analytics service provided by Google Inc (‘Google’). Google Analytics uses ‘cookies’, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, if IP anonymisation is activated on this website, your IP address will first be truncated by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to analyse your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website activity and internet usage.

(2) The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

(3) You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at the following link (http://tools.google.com/dlpage/gaoptout?hl=de). You can also prevent Google Analytics from collecting your data by clicking on the following link:Deactivate Google Analytics. This sets an opt-out cookie that prevents the future collection of your data when you visit this website. Please note that it must be reset after deleting all cookies. Opt-out cookies prevent the future collection of your data when you visit this website. However, to prevent Google Analytics from collecting data across different devices, the opt-out must be carried out on all systems used.

(4) This website uses Google Analytics with the extension ‘_anonymiseIp()’. This means that IP addresses are further processed in abbreviated form, so that they cannot be linked to a specific person. If the data collected about you is personally identifiable, it is immediately excluded and the personal data is deleted immediately.

(5) We use Google Analytics to analyse and improve the use of our website. The legal basis for the use of Google Analytics results from Art. 6 para. 1 sentence 1 lit. f GDPR. In addition, by using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above, and the personal data collected by Google and linked to cookies, user IDs or advertising IDs will be automatically deleted after 14 months.

(6) Information on the third-party provider: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. user conditions: http://www.google.com/analytics/terms/de.html, overview of data protection: http://www.google.com/intl/de/analytics/learn/privacy.html, data protection declaration: http://www.google.de/intl/de/policies/privacy.Google has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

§ Section 7 Newsletter

(1) By subscribing to the newsletter, you agree to receive newsletters and notifications from us.

(2) Subscription to our newsletter is based on the so-called double opt-in procedure. After you have registered, you will receive an e-mail to the e-mail address you have provided, in which you will be asked to confirm that you have registered for the newsletter. Your registration can be confirmed within 24 hours, otherwise your information will be blocked and automatically deleted after one week.

(3) To subscribe to the newsletter, you only need to provide your e-mail address. The provision of further data is voluntary; it will only be used to address you personally. After your confirmation, your e-mail address will be stored for the purpose of sending you the newsletter. In addition, your IP address and the time of registration and confirmation will be stored in order to prove your registration and to be able to clarify any possible misuse of your personal data. The legal basis results from Art. 6 para. 1 sentence 1 lit. a GDPR.

(4) Your consent to the sending of newsletters can be revoked at any time; newsletters can be cancelled at any time on the Newsletter Unsubscribe website or via a link in the respective newsletter email. After your cancellation, your personal data will be deleted. Your consent to receive the newsletter will expire at the same time. You will find the cancellation link at the end of each newsletter.

§ 8 Integration of YouTube videos

(1) We may have integrated YouTube videos into our website. These videos are stored on http://www.youtube.com and can be played directly from our website. They are all integrated in ‘extended data protection mode’, i.e. no data about you as a user is transferred to YouTube if you do not play the videos. Only when you play the videos will the data mentioned in paragraph 2 below be transmitted. We have no influence on this data transfer.

(2) When you access a sub-page of our website, YouTube receives the corresponding information. Furthermore, the data mentioned under § 3 of this declaration is transmitted. This takes place regardless of whether you have a user account with YouTube and whether you are logged in there. If you are logged in to Google, your data will be directly associated with your account. To avoid an assignment, you should log out before activating the button. The data collected about you is stored by YouTube as a user profile and used for the purposes of advertising, market research and/or the design of its website. The analysis also takes place for users who are not logged in. Other users of the social network can thus be informed about your activities on our website. You can object to the generation of such user profiles vis-à-vis the respective social media provider.

(3) The legal basis for the use of YouTube is Article 6(1)(f) GDPR, as the use of YouTube is necessary to safeguard the legitimate interests of the controller. Our legitimate interests are, on the one hand, the presentation of needs-based advertising and information in the form of YouTube videos and, on the other hand, informing other users of the social network about the activities of users on our website.

(4) The provider of YouTube is YouTube LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. YouTube LLC is a subsidiary of Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Further information, in particular on the purpose and scope of data collection and its processing by YouTube as well as your rights and setting options to protect your privacy, can be found at: https://www.google.de/intl/de/policies/privacy and https://www.youtube.com/yt/about/de/.

§ 9 Protection of personal data

We take technical and organisational measures in accordance with the requirements of Art. 32 GDPR to protect the user’s personal data. All our employees who are involved in the processing of personal data are obliged to maintain data secrecy. The user’s personal data is encrypted using HTTPS when it is transmitted to the website.

§ 10 Legal bases

In accordance with Art. 13 GDPR, we inform you of the legal basis of our data processing:

(1) Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a GDPR serves as the legal basis.

(2) In the processing of personal data necessary for the fulfilment of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.

(3) Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.

– The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

(4) The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 lit. f GDPR.

(5) If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.

§ 11 No automated decision-making / no profiling

We do not use automated decision-making or profiling.

§ 12 Amendment of this privacy policy

In the event that it should be necessary to adapt and amend the content of this privacy policy, we reserve the right to amend this privacy policy. We will communicate the amended version to the data subject before it comes into force and publish the amended privacy policy.